Job Details

JOB SUMMARY

This position performs general office work in a school. The work of the class consists of varied general office duties involving skilled operation of office equipment, standard office procedures and responsible contacts with students, parents and others. Workersmaintain and report attendance, type reports, answer phones and take messages, photocopy and assemble materials, and maintain files. The work requires prior office clerical experience and the ability to acquire word processing skills. Fully experienced workers use initiative and independent judgmentto follow through on matters to see that assigned tasks and activities are completed.

DISTINGUISHING CHARACTERISTICS

This job has no supervisory responsibilities.

ESSENTIAL JOB FUNCTIONS

• Composes, or transcribes from rough draft, correspondence, bulletins, memorandums, and other material.
• Compiles and files student grade and attendance reports and other school records.
• Handles student registration and withdrawals.
• Assists teachers in student record management.
• Handles payrolls for substitute teachers.
• Disperses personnel forms.
• Maintains various employee records and files.
• Conveys messages to students, faculty and staff.
• Responsible for morning reports and electronic transmission of data.
• Responsible for coordination of field trips.
• Secures signatures, completes requisitions and maintains documents on orders to be processed and received.
• Receives and distributes mail.
• Greets visitors to school, determines nature of business, and directs visitors to destination.
• Answers telephone to provide information, take message or transfer calls.
• Orders and dispenses school supplies.
• Disburses funds, records financial transactions, and audits and balances student organization and other school fund accounts. Provides such information in a timely manner.
• Maintains calendar of school events
• Responsible for data entry on computer.
• Performs bookkeeping and creates and maintains spreadsheets as requested.
• Responsible for FTE reports and documentation.
• Insures that each child leaves with correct party.
• Responsible for the maintenance of school files in an accurate manner.
• Responsible for administering occasional minimal medical attention.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

High school diploma or equivalent; Associate's degree preferred. Two (2) years of progressively responsible secretarial and office experience, of which must be at the School Secretary I or equivalent level. Must be technologically adept and literate. Or an equivalent combination of education, experience, and/or training that provides the required knowledge and abilities.

KNOWLEDGE, SKILLS AND ABILITIES

• Thorough knowledge of modern office practices and procedures.
• Knowledge of office management, standard records procedures, and business English.
• Computer knowledge and proficiency to include multiple word processing, spreadsheet, and financial record systems.
• Excellent problem-solving, organizational, communications, and interpersonal skills.
• Ability to handle multiple tasks simultaneously, independently, and proactively.
• Ability to meet deadlines.
• Ability to maintain confidential and important operating records and prepare reports from such records.
• Ability to compose letters and other correspondence in response to inquiries.
• Ability to deal effectively and courteously with the school community.
• Ability to exercise sound judgment and discretion in applying and interpreting school policies and procedures.

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS

N/A.

Salary/Terms/Benefits:

1. 215 day work year; 8 hours per day
2. Salary: Grade 117H: Hourly (placement on salary schedule based on years or experience). Up to ten (10) years allowed. The stated salary range reflects the opportunity for pay over the course of the employee's tenure. The top pay is not a potential starting salary.
3. Excellent benefits package (including health, dental, vision, and life insurance; employee assistance program); personal and sick leave; membership in State Retirement System.

APPLICATION REQUIREMENTS

1. Complete an online application.
2. Submit professional certificates, transcripts, and three (3) professional evaluations and/or reference letters respective to this position.
3. Submit a resume and cover letter.
4. Incomplete applications may not be considered.

Consideration/interviews will begin as soon as a list of applicants is established. Applications/resumes will be evaluated and only those meeting the qualifications will be considered. Candidates chosen for interviews will be contacted directly. No notification will be sent to applicants except those who are selected for interviews.

BIBB COUNTY PUBLIC SCHOOL SYSTEM IS AN EQUAL OPPORTUNITY EMPLOYER

The Bibb County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation so long as the accommodation does not create an undue financial hardship for the district. A complete list of physical demands associated with the position can be obtained from HR